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Criminal records/Police certificates

 

Criminal records/Police certificates

The "certificato penale" is a document which contains the summary of a person’s criminal convictions that may no longer be subject to appeal. The "certificato penale" can be requested in person by the interested party or by a person specifically authorised to act on their behalf. The request can only be made in Italy, at the local Court Record Office of the Public Prosecutor’s Office of any town (Ufficio Locale del Casellario presso la Procura della Repubblica), irrespective of the place of birth or residence of the interested party.

The “certificato dei carichi pendenti”, on the other hand, is a document that shows a person’s pending criminal proceedings. This certificate can be requested in person by the interested party or by a person specifically authorised to act on their behalf. The request can only be made in Italy, at the Court Record Office of the Public Prosecutor’s Office (Ufficio Locale del Casellario presso la Procura della Repubblica), in the town of residence or last residence of the interested party.

The relevant application forms can be downloaded from the website of the Ministry of Justice (click here).

Please note that this Consulate General cannot request the above certificates on your behalf.

For the above certificates to be valid in the UK, they must be legalised with an Apostille and translated into English. The Apostille can be obtained at a Public Prosecutor’s Office in Italy (Procura della Repubblica).

For a translation into English of the above certificates, provided they do not list any criminal records or pending criminal proceedings, you can use the following templates, which will need to be amended accordingly by adding the relevant information contained in the certificates:

  • “Certificato Penale” Translation template (click here);
  • “Certificato Carichi Pendenti” Translation template (click here).

To apply via post for a certified translation of one or both the above certificates, you should follow the following steps.

The Notary Office of the Consulate General of Italy will first have to check and approve your documentation via email. Scanned copies of the following documents should be sent to notarile.londra@esteri.it:

  • A valid Italian ID;
  • “Certificato Penale” or “ Certi ficato dei Carichi Pendenti” duly apostilled;
  • Translation into English of the certificate/s;

Once the Notary Office approves the documentation, the following documents should be sent to the Notary Office by post:

  • Copy of your valid Italian ID;
  • The original “Certificato Penale” or “ Certificato dei Carichi Pendenti” duly apostilled;
  • The translation into English of the certificate/s;
  • A postal order addressed to Italian Consulate General for each certificate you need to be legalised (you need to purchase the postal order at the Post Office according to the amount shown under Art 72C of the Consular fees section of the website);
  • A pre-stamped and self-addressed envelope (you should purchase at the Post Office a Recorded Delivery or Special delivery stamped envelope and write the address where you want the envelope to be sent to).

The above should be sent to:

Ufficio Notarile
Consolato Generale d’Italia
Harp House
83-86 Farringdon Street
London
EC4A 4BL

If the documentation received by the Notary Office is not complete, it will not be possible to certify the translation of the “Certificato Penale” or “Certificato dei Carichi Pendenti” and all documentation will be returned.

Only Italian citizens who need to have the translation of their certificates showing no conviction or no pending proceedings certified can apply via the Notary Office.

For a translation of certificates listing convictions or pending proceedings you will need to use an official translator (click here for the list).


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