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How to register a birth in Italy through the Consulate General in London

 

How to register a birth in Italy through the Consulate General in London

A child with either an Italian father or mother is an Italian national, even if born abroad. Consequently, the birth needs to be registered in Italy.

REQUIREMENTS

The requirements in order to request the transmission of a birth certificate to Italian municipalities, issued to an Italian national by a foreign authority, via this Office are:

  1. The person on the birth certificate be a minor.

    (In the case of adults living in this Consular Jurisdiction who have never registered their birth in Italy and who have never been the bearer of an Italian identity document, it will be necessary to contact the Citizenship office of this Consulate).

  2. Preliminary registration with the AIRE, of the Italian parent and confirmation of his civil status (birth registration and eventual marriage registration), prior to the birth of the child.

  3. Birth certificate issued by a UK authority OR Birth certificate, issued by another country, but referring to a citizen resident in this Consular Jurisdiction.

PROCEDURE AND NECESSARY DOCUMENTATION

In both the latter cases, the request for registration of the birth certificate is dealt with by mail, posting the specific documents by Tracked Mail to the following address:

CONSOLATO GENERALE D’ITALIA – LONDRA
Ufficio Stato Civile
‘‘Harp House’’ 83/86 Farringdon Street
EC4A 4BL
London

The necessary documentation must include:

  1. Application form, fully completed;
  2. Original full birth certificate;
  3. Legalisation of the original full birth certificate;
  4. Italian translation from a professional translator;
  5. Legalisation of said translation (only for non UK certificates);
  6. Photocopies of parent's documents;
  7. If applicable, photocopies of other foreign ID documents, of the person whose birth is being registered.

Different procedures are followed, according to the country that has issued the birth certificate and the type of document presented.

MORE COMMON PROCEDURES

What steps do I need to follow to register in Italy a UK birth certificate?

  • Request from the Registry Office a certified copy of a birth certificate (Full Birth Certificate);
  • Post the document to the Legalization Office in order to obtain an apostille;
  • Have drafted out, by a professional translator, an Italian translation of the certificate (partial list of translators);
  • Include photocopies of parent's ID documents and if applicable foreign ID documents of the person whose birth is being registered;
  • Complete the application form;
  • Post all the documentation, by Tracked Mail, to the Registry Office of the Italian General Consulate in London at the following address:
    CONSOLATO GENERALE D’ITALIA – LONDRA
    Ufficio Stato Civile
    ‘‘Harp House’’ 83/86 Farringdon Street
    EC4A 4BL London

What steps do I need to follow to register in Italy a birth certificate issued by a country other than the UK?

  • Request the original, full birth certificate from the relevant authority of the country where the birth took place;
  • Legalize the certificate;
  • Have drafted out, an Italian translation of the certificate (consult the Italian Consulate in the country where the certificate was issued);
  • If the original document is not in English or Italian the translation must be legalized;
  • Include photocopies of parent's ID documents and if applicable foreign ID documents of the person whose birth is being registered;
  • Complete the application form;
  • Post all the documentation, by Tracked Mail, to the Registry Office of the Italian General Consulate in London at the following address:
    CONSOLATO GENERALE D’ITALIA – LONDRA
    Ufficio Stato Civile
    ‘‘Harp House’’ 83/86 Farringdon Street
    EC4A 4BL London

 

How to register a birth and to apply simultaneously for the first passport?

To register a birth and to issue the first passport simultaneously, please follow the procedure for child passport (0-11 years), adding the necessary documentation for the registration.

 

 

 

1. Application Form

If the child is resident in this consular jurisdiction, at the same time as the registration of the birth (Form to request to register a birth) we will proceed with the AIRE registration with the relevant Italian Municipality.

If both parents are registered with the AIRE in two separate municipalities, a preference for either one can be made on the application form (normally the child is registered in the mother's municipality).

If you want to add the mother surname after the one/s indicated in the Birth Certificate please send this application with the previous form.

(Return to the list of documents)

 

2.Original Full Birth Certificate

The birth certificate needs to be original (photocopies are not acceptable) and complete (eg. Full Birth Certificate in the UK and Certidão de Nascimento em Inteiro Teor in Brasil). The document is obtained from the relevant authority, in the country where the birth occurred (eg. Registry Office in the UK and Cartório in Brasil).

NB: This Consulate does not return the original birth certificates that are sent for the request of registration in Italy. The citizen may obtain further copies from the issuing authorities.

It is essential that the details on the birth certificate are coherent with the registered civil status of the parents, in Italy. In this case, if the parents were not married when the child was born, the birth certificate should show both their names in the "Informant" section.

In the case of the parents being married when the child was born, a single "Informant" would suffice. If the marriage took place outside of Italy, then it should be registered in Italy. Information on registering a marriage in Italy, via this Consulate, is available on the dedicated web page.

Should the marriage not be registered in Italy, both parents need to be shown as "informants" on the certificate, or alternatively the birth certificate needs to be accompanied by a declaration of recognition of parentage, which can be drafted by the Notary Office of this Consulate.

(Return to the list of documents)

 

3.Legalisation of the original Full Birth Certificate

The birth certificate needs to be legalized by the country that issued the same, in order to be registered in Italy. Different types of legalisations are applicable for different countries.

For those states, signatories of the Hague Convention, legalisation is by apostille. For a list of those countries please consult their website.

In these cases, it will be necessary to forward the original full birth certificate to the issuing authority for the apostille (eg. The Legalization Office for the Foreign and Commonwealth Office in the UK and the Cartório in Brasil).

For all other states, the legalisation will be of a consular type, requested from the diplomatic mission in the country where the birth certificate is issued. For further details please consult the Embassies and Consulates in those states.

(Return to the list of documents)

 

4. Translation of original Full Birth Certificate

The translation of the foreign certificate into Italian is necessary for its registration. It needs to be made by a professional translator (this Consulate does not offer this service). PLEASE NOTE: in the case of certificates issued by authorities other than British, it is always necessary to obtain the services of a professional translator. In fact the services of a professional translator are always advised, so as not to end up with translation errors, which would preclude the registration by the Municipalities in Italy. For a list of translators in the UK, please consult our dedicated web page.

(Return to the list of documents)

 

5. Legalization of the Translation of the original Full Birth Certificate

The translation of the certificates also needs to be legalised, by the Italian Embassies and Consulates.

This Office can only legalize the translations of certificates in the English language.

For all certificates produced in languages different from English, please contact the Italian Consulates or Embassies where the certificate is issued.

(Return to the list of documents)

 

6. Photocopies of parent's ID documents

In the case of dual nationality, it is necessary to include a photocopy of the Italian document ( passport or ID Card).

(Return to the list of documents)


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