BIRTH REGISTRATION FOR ADULTS

INTRODUCTION

Having previously held an Italian passport is not proof that the birth certificate has been registered in the records of your Italian Municipality.

To request a new passport, it is therefore necessary that the birth certificate registration details are present in your municipality’s civil records.

Please follow the procedure outlined below according to the specific situation that applies to you, based on how you acquired Italian citizenship.

CONTENTS

Citizenship by residence in Italy or by marriage
1.1 Verification
1.2 Verification outcomes
1.3 Processing times and application progress
1.4 Registration, outcome and confirmation

Citizenship by descent
1.1 Verification
1.2 Verification outcomes
1.3 Processing times and application progress
1.4 Registration, outcome and confirmation

Other cases of acquired citizenship

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1. CITIZENSHIP BY RESIDENCE IN ITALY OR BY MARRIAGE

1.1 Verifying your status

Check with the Italian municipality where your citizenship was acquired to ensure your birth certificate has been correctly registered, using one of the following methods:

• Submit the following request to the municipality: (link).
• Request a summarized extract of your birth record (via the ANPR website or directly from the municipality).

 

1.2 Verification results

1.2a If the municipality confirms the act has been registered and provides the registration details:
Send the municipality’s response or attach a PDF of the summarized birth certificate extract via email to statocivile.londra@esteri.it, including “Birth Registration for Adults – NAME, SURNAME” in the subject line”.

1.2b If the municipality confirms the act has NOT been registered:
This Consulate, once the necessary documents for birth registration are received, will need to perform further checks.

Required Documents for Birth Registration

Send ALL the following documents via Special Delivery to the Registry Office of the Consulate at the following address:

CONSOLATO GENERALE D’ITALIA A LONDRA
Registry Office – Births Section
“Harp House” – 83/86 Farringdon Street
EC4A 4BL London

A. Birth Certificate Registration Request Form
Complete and sign Form n.23 for the birth certificate registration request (link).

B. Photocopy of Italian Identity Documents
Include photocopies of both valid and expired Italian passports or identity cards.

C. Photocopy of Foreign Identity Documents
Include photocopies of valid foreign passports or identity cards, if applicable.

D. Prepaid Special Delivery Envelope
Purchase a prepaid envelope at the post office and write your surname and address in the recipient section, for the return of incomplete or incorrect documentation.

E. Original Birth Certificate

Include the original birth certificate issued by the competent authority in the Country where the birth occurred. Photocopies are not accepted.

Example: For births in Brazil, include the “Certidão de Nascimento de Inteiro Teor” issued by the Cartório.

F. Legalization of the Birth Certificate

Legalization requirements depend on whether the country of birth is a party to the 1961 Hague Convention.  Check if the country is a signatory: Convenzione sulle Apostille – Lista dei Paesi aderenti

• CASE 1 – Signatory Countries of the 1961 Hague Convention:
  If the country of birth is included in the list, the original birth certificate must be legalized with a paper apostille by the competent authority of the issuing country.

Example: In Brazil, the competent authority is the Cartório.

• CASE 2 – Non-Signatory Countries:

If the country of birth is not included, the original birth certificate must be legalized by the Italian Embassy or Consulate in the country where the birth occurred.

Example: In Accra, the competent authority is the Italian Embassy in Accra. For Dacca, the authority is the Italian Embassy in Dacca.

G. Italian Translation of the Birth Certificate

The translation must be carried out by a professional translator. Apostilles do not require translating.

H. Legalization of the Italian Translation

• For certificates issued in English:
  Legalization of the translation is NOT required as the Consulate will verify its accuracy.
• For certificates issued in other languages:
  The translation must be apostilled, or legalized by the competent Italian Consulate in the issuing country.

IMPORTANT: Originals will not be returned and will remain on file at this Consulate.  Additional copies of the birth certificate can be requested from the issuing authority.

 

1.3 Processing Times and Case Progress

Requests are processed in order of receipt at the Civil Status Office. The current estimated processing time is approximately TEN WEEKS from the receipt of complete documentation, culminating in the transmission of documents to the relevant AIRE municipality.

To monitor the progress of your case, you may:

• Verify the receipt of your documents by the Consulate using the Royal Mail Special Delivery tracking service.
• Wait for the transmission notification sent by this Consulate to the provided email address. Check your spam folder regularly.

 

1.4 Outcome and Confirmation of Registration

The municipality will register the act in its civil records according to its processing times. In case of rejection, the municipality will notify the Consulate via certified email (PEC), and the applicant will be informed of the negative outcome.

Once the transmission notification has been sent, the Consulate’s duties are considered complete.

For updates on registration status, you may:

• Contact your AIRE municipality directly. Email and phone contacts are available on the municipality’s homepage.
• Check your updated civil record via the ANPR portal (LINK: ANPR), accessible with SPID or an Electronic Identity Card (CIE). For more information on obtaining SPID or requesting a CIE, visit the following links:
  • What is SPID and how to obtain it.
  • How to request an Electronic Identity Card.

____________________

2. CITIZENSHIP BY DESCENT

2.1 Verifying Your Status

Ensure that your birth certificate has been correctly registered in Italy with your reference municipality (either yours or your Italian parents’) using one of the following methods:

• Submit the following request to the municipality: [link].
• Request a summarized extract of your birth record (via the ANPR website or directly from the municipality).

 

2.2 Verification Results

CASE A. If the municipality confirms that the act has been registered and provides the registration details:

Send the municipality’s response or attach a PDF of the summarized extract to statocivile.londra@esteri.it, including “BIRTH REGISTRATION FOR ADULTS – your NAME, your SURNAME” in the subject line.

CASE B. If the municipality confirms that the act has NOT been registered and you have never held an Italian passport or identity card, nor any other document proving Italian citizenship:
You must apply for recognition of citizenship iure sanguinis through the Citizenship Office. [Procedure link].

CASE C. If the municipality confirms that the act has NOT been registered and you have previously held an Italian passport, identity card, or other documents proving Italian citizenship:
This Consulate will perform additional checks to confirm your status.

 

Required Documents for Birth Registration

Send ALL the following documents via Special Delivery to the Civil Status Office of the Consulate at the address below:

CONSOLATO GENERALE D’ITALIA A LONDRA
Civil Status Office – Births Section
“Harp House” – 83/86 Farringdon Street
EC4A 4BL London

A. Birth Certificate Registration Request Form
Complete and sign Form n.23 for the birth certificate registration request [link].

B. Photocopy of Italian Identity Documents
Include photocopies of both valid and expired Italian passports or identity cards.

C. Photocopy of Foreign Identity Documents
Include photocopies of valid foreign passports or identity cards, if applicable.

D. Prepaid Special Delivery Envelope
Purchase a prepaid envelope at the post office and write your surname and address in the recipient section for the return of incomplete or incorrect documentation.

E. Original Birth Certificate
Include the original birth certificate issued by the competent authority in the country of birth. Photocopies are not accepted.

• Example: For births in Brazil, include the “Certidão de Nascimento de Inteiro Teor” issued by the Cartório.

F. Legalization of the Birth Certificate
Legalization requirements depend on whether the country of birth is a party to the 1961 Hague Convention. Check the list of signatory countries: Convention on Apostilles – List of Signatory Countries

CASE 1 – Countries Signatory to the 1961 Hague Convention:
If the country of birth is listed, the original birth certificate must be legalized with a paper apostille by the competent authority of the issuing country.

Example: In Brazil, the competent authority is the Cartório.

CASE 2 – Non-Signatory Countries:
If the country of birth is not listed (List of Signatory Countries), the original birth certificate must be legalized by the Italian Embassy or Consulate in the issuing country.

Example: In Accra, the competent authority is the Italian Embassy in Accra. In Dacca, it is the Italian Embassy in Dacca.

G. Italian Translation of the Birth Certificate
The translation must be carried out by a professional translator. The apostille does not require translating.

H. Legalization of the Italian Translation

• For certificates issued in English:
  Legalization of the translation is NOT required, as the Consulate will verify its accuracy.
• For certificates issued in other languages:
  The translation must be apostilled or legalized by the competent Italian Consulate in the issuing country.

IMPORTANT: Originals will not be returned and will remain on file at this Consulate. Additional copies of the birth certificate can be requested from the issuing authority.

 

2.3 Processing Times and Case Progress

Requests are processed in the order of receipt at the Civil Status Office. The current estimated processing time is approximately TEN WEEKS from the receipt of complete documentation, culminating in the transmission of documents to the relevant AIRE municipality.

To monitor the progress of your case, you may:

• Verify the receipt of your documents by the Consulate using the Royal Mail Special Delivery tracking service.
• Wait for the transmission notification sent by this Consulate to the provided email address. Check your spam folder regularly.

 

2.4 Outcome and Confirmation of Registration

The municipality will register the act in its civil records according to its processing times. In case of rejection, the municipality will notify the Consulate via certified email (PEC), and the applicant will be informed of the negative outcome.

Once the transmission notification has been sent, the Consulate’s duties are considered complete.

For updates on registration status, you may:

• Contact your AIRE municipality directly. Email and phone contacts are available on the municipality’s homepage.
• Check your updated civil record via the ANPR portal (LINK: ANPR), accessible with SPID or an Electronic Identity Card (CIE). For more information on obtaining SPID or requesting a CIE, visit the following links:
  • What is SPID and how to obtain it.
  • How to request an Electronic Identity Card.

_______________________

 

3. OTHER CASES OF CITIZENSHIP ACQUISITION

Contact the Civil Status Office via email at statocivile.londra@esteri.it, specifying in the subject line: BIRTH REGISTRATION FOR ADULTS – your NAME, your SURNAME.