Registry Office

The Registry Office (statocivile.londra@esteri.it) deals with the registration of British birth, marriage certificates, entries in the Civil Partnership Registry and divorce decrees relating to Italian citizens.

The Registry Office forwards the above-mentioned certificates to the relevant Italian ‘’Comune’’ (Town Hall) to obtain referenced registration. Death certificates are forwarded by our Social Services.

Furthermore the Registry Office assists all Italian citizens registered with Aire in the following matters : publications of Marriage Bans and applications for a change of name or last name.

For further information please refer to: DPR nr. 396/2000 and Dgls nr. 71/2001

All the certificates are given a registration by the appropriate “Comune” Aire according to the latest residence in Italy.

When a marriage took place in a specific ‘’Comune’’ of Italy, related divorce decree occurring abroad must be sent to that ‘’Comune’’ for registration.

Online services for the request of certificates from Italian Municipalities now available

From the 15th November 2021 the request of digital certificates online, from Italian Municipalities, is now available for all people registered, whether resident in Italy or AIRE registered, and also for family members. The service is available on www.anagrafenazionale.gov.it and access is via SPID, Electronic Id Card (CIE) or Carta Nazionale dei Servizi (CNS).
On your personal desktop you will be able to see your registration details and be able to request modifications if necessary.
The following link will supply the instruction manual, together with information to access the various services:  https://sc.anpr.interno.it/serviziCittadino/dist/docs/guida_richiesta_certificato.pdf .

CERTIFICATES – CIVIL STATUS, FAMILY, COMPREHENSIVE, IDENTITY CONFIRMATION, NO IMPEDIMENT

(PLEASE NOTE: The Registry Office DOES NOT issue birth, marriage, death or divorce certificates. These certificate are issued ONLY by the Italian Municipal authorities)

The Registry Office issues to AIRE registered people in this Consular jurisdiction the following certificates, which confirm details from our archives and are valid only in relation to private individuals (eg. welfare organisations, notaries, insurance etc.) and not Public bodies.

• CERTIFICATES for Civil Status, Family Status, Comprehensive, Identity Confirmation, Certificate of Consular Registration (AIRE) (click here for the application form).
  Before posting the application form please make sure of your AIRE position.

What are they?

Civil Status is a certificate which confirms the status of a citizen (single, married, divorced). In order that the certificate corresponds to your current circumstances, please make sure your AIRE position is up to date (birth registration, any marriage or divorce registration, current address);

Family Status is a certificate for which it is advisable to include a self declaration, confirming the composition and same residence of the family members, of the person making the request. In order that the certificate corresponds to your current circumstances, please make sure your AIRE position is up to date (birth registration, any marriage or divorce registration, current address).

Comprehensive is a certificate which confirms at the same time the civil status, citizenship and residence of the individual. In order that the certificate corresponds to your current circumstances, please make sure your AIRE position is up to date (birth registration, any marriage or divorce registration, current address).

Identity Confirmation. For example, the lady who has already taken on her married surname according to UK law and is in the process of requesting a British passport, if required, can obtain from this Consulate General a certificate of Identity Confirmation. Should this be the case, the marriage needs to be registered with us and a copy of the Italian passport bearing the surname of the spouse on the fourth page of the document and proof of identity in the UK (any utility bill, bank account etc.), should be included with the request.

Certificate of Consular Registration (AIRE) is a certificate which confirms the Consular registration of Italians abroad, with their current address.

Certificate of No Impediment to Marry. Should the Italian citizen intend to marry abroad (excluding Italy) in one of the countries which have ratified the Monaco Convention of 05.09.1980, the relevant Consulate where residence is held, can issue a “Certificate of Legal Capacity to Marry” which is exempt from legalisation and translation as it is already drafted in a multilingual format. List of member States: Austria, Germany, Greece, Italy, Luxembourg, Moldavia, Netherlands, Portugal, Spain, Switzerland, Turkey. For those Italian citizens who intend to marry abroad (excluding Italy) in one of the countries which have not ratified the Monaco Convention, then the No Impediment to Marry document best suited would be either the certificate of Civil Status or the Comprehensive certificate, from which one can ascertain capacity to marry. The same can be issued at the request of the citizen, either in English or Italian and if the non Italian partner is to be included on the same, then it will be necessary to supply proof of his/her actual civil status (by certification or self declaration).

Certification of conformity for a translation. On request, this office can certify the translation of an original registry document, as being true. This can be done both for an Italian and an English version, both incurring separate costs. The certification is free of charge only when used to register an act in Italy.

For what purpose?

LEGAL VALUE OF THE CERTIFICATES of Civil Status, Family Status, Comprehensive.

Following the entry into force of the financial act (L. 183/2011), from the 1st January 2012, all Public offices are prohibited from issuing certificates to prove states, facts and personal details, which are to be presented to other Public authorities or to managers of public services (art. 40, D.P.R. 445/2000). Therefore, from the 1st January 2012, when dealing with Public Administration bodies and managers of public services, citizens will not be able to use such certificates.

The registry certificates issued by the Consulate General of London will only have legal value if utilised when dealing with other private bodies and the person making the request will be responsible for proving administrative states, facts and personal details by self declaration (art.46 D.P.R. 445/2000).

Consequently the abovementioned certificates can only be issued bearing the indication “cannot be used for Public Authorities”.

What is the cost?
The certificates are subject to a Consular tariff  plus Stamp Duty – NAA (where applicable) as follows:

For the Consular tariff charges, susceptible to variation every quarter, and NAA Stamp Duty, click: Consular fees.

NOTE Certificates “in plain paper” where only the Consular tariff is applied.

Certificates may be issued exempt from Stamp Duty (commonly known as “plain paper”) only in those cases applicable by law: that is to say in situations as foreseen by Tabella B of D.P.R. 642/1972 and specific laws.

The applicant, if certain of his right to the exemption of payment of NNA, is obliged to specify this on the application form together with the applicable law and article which shows such exemption, as well as the use and scope of the certificate, the Body/Association/Professional (with address and contact number) to whom the certificate will be presented. The applicant is legally responsible in case of false or misleading declarations.

The information supplied by the applicant for the exemption will be included by the Consulate on the certificate issued, where it is recognised as legitimate after any controls have been made.

If the exemption requested by the individual is not applicable or the details are incorrect or the postal order is not complete, the application will be returned together with the postal order. Without the certificate.

How do I request the certificates I am interested in?

PROCEDURE: the request for the abovementioned certificates is made solely by post, forwarding to the Consulate the following documentation:

1. completed application form;
2. photocopy of a valid ID;
3. specific documentation (i.e. for the Identity Confirmation or Family Status);
4. a Special Delivery pre-stamped (without a date), self-addressed envelope;
5. postal order, purchased at UK Post Office and made out to the Consolato Generale di Londra for the correct amount (Stamp Duty -NAA- and Consular tariff). The name of the applicant should be legible and included on the back of the postal order.The Office will issue the certificate and will post it to the address indicated, only if a pre-stamped self- addressed envelope is included with the request. Without the latter the application will be suspended. This Consulate General does NOT issue Birth, Marriage, Death or Divorce certificates which are SOLELY the responsibility of the Municipality in Italy.(CLICK HERE FOR THE APPLICATION FORM TO SEND TO THE MUNICIPALITY IN ITALY). PLEASE NOTE: Please staple the Postal Order/s to the application form

Certificates issued by those states that have signed the Vienna Convention of 08.09.1976, in respect of the issue of plurilingual registry extracts, are exempt from legalisation/”Apostille” and translation. Those states party to the Convention are: Austria, Belgium, Bosnia-Herzegovina, Bulgaria, Cape Verde, Croatia, Estonia, France, Germany, Italy, Lithuania, Luxembourg, North Macedonia, Moldova, Montenegro, Netherlands, Poland, Portugal, Romania, Serbia, Slovenia, Spain, Switzerland and Turkey. Please note that Albania is not a party to the abovementioned Convention and therefore  pluringual registry exacts will need an Apostille, together with a translation in Italian (no apostille required).

PLEASE NOTE:
All Registration documents, sent to this Office, will be processed according to the law and in order of arrival.